Practical PowerPoint Accessibility Techniques from Deque University

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Deque University logoThis week, we're highlighting more great courses at Deque University - our comprehensive online curriculum in web accessibility. Choose from a variety of self-paced and instructor led-courses to help you build a knowledge base of digital accessibility techniques for practical use in your work. (Be sure to check out more resources below!)

Lately we've been interested in how certain programs, software and operating systems can be made accessible. This is especially relevant now, with the Section 508 refresh underway. We've decided to focus on MS PowerPoint Accessibility Techniques for our "course in the spotlight" this week. One of the great things about this course is you don't need to have advanced technical knowledge of accessibility in order to harness the accessibility capabilities of Powerpoint.

 

Making PowerPoint Accessible

In short, the MS PowerPoint Accessibility Techniques course examines the issues related to creating accessible PowerPoint files.  Regardless of whether you intend to use the files in their native format, or you want to export them into HTML or PDF, Deque University's PowerPoint Accessibility Techniques has you covered.

Some topics presented in the course include:

  • Accessible fonts and text
  • Using Templates
  • Closed Captions - we'll walk you through the process, including downloading the necessary add-ons
  • Formatting Images
  • Visibility for Colorblindness
  • Floating elements and the drawing layer
  • Embedded Media
  • A11y Hacks using features like Outline View and Speaker Notes
  • Alternatives to PowerPoint

image of the outline view in an MS PowerPoint slideshow, with the outline highlighted

The MS PowerPoint Accessibility Techniques course is suitable for those at any technical level (or lack thereof). Even if you're well-versed in PowerPoint, you may be surprised to learn of all the tips and tricks for making the files accessible. For example, we highly recommend using a template in your presentation. Using them properly will ensure that your headings and lists are structured the right way, in the correct reading order. Best of all, using the slide layouts correctly is probably the easiest thing you can do to make sure that your content is accessible. And speaking of accessibility, there's even a PowerPoint accessibility checker built into the program. It's pretty basic as far as accessibility checkers go, but it is useful in pointing out potential errors in your PowerPoint file. To learn more on PowerPoint accessibility, be sure to check out this very valuable course available at Deque University. Remember, implementing accessible features ultimately means better usability (and clarity) for everyone.

Additional Resources - Deque University & Beyond

We've written extensively about our popular Deque University courses in the past. Start with out Web Accessibility Fundamentals course to learn the building block basics of digital accessibility. Then you can move on to our more specialized courses to suit your individual needs, including:

Plus, you can discover how Deque University is changing lives with our scholarship program. And if you're interested in learning more, be sure to find out if you qualify for a free scholarship to Deque University.

About 

For over fifteen years, Deque has been helping major corporations, government agencies, and other organizations ensure that their websites and mobile apps are accessible to everyone. We have more than fifteen years of history of serving the federal government, including undertaking the biggest accessibility program that's occurred in the United States government or anywhere. Deque also works with .edu's and mission-focused nonprofits to ensure that their materials and systems are usable and barrier free for users with disabilities. The company invented the first accessibility plug-in software, the first web-based testing platform, and the first server-based accessibility solution. All of these have been created in the service of helping our customers become accessible, advance the goals of their organization, and remove barriers for all users on the web.

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